Free letter templates

Formal letters for every stage of a job, from the offer and appointment letter to the resignation and the experience letter after you leave, plus monthly salary slips, reference letters, NOCs, bonafide certificates and thank-you notes. Tell the AI the names, dates and details and it fills in the letter in the right tone.

Templates

• Resignation letter (document): A polite, professional resignation letter that gives notice, offers help with the handover and keeps the door open.
• Experience letter (document): An employer-issued experience letter in the Indian format, on company letterhead, confirming an employee's designation, dates of service and conduct.
• Offer letter (document): A job offer letter that sets out the role, start date, salary or CTC, benefits, probation and acceptance deadline, ready to send on company letterhead.
• Appointment letter (document): An appointment letter issued on joining, confirming designation, date of joining, CTC, probation, working hours, leave, notice period and confidentiality, with a CTC breakdown annexure in the Indian format.
• Relieving letter (document): A relieving letter in the Indian format confirming that an employee's resignation has been accepted, they have been relieved of duties and full and final settlement is complete.
• Reference letter (document): A warm, specific letter of recommendation for a colleague, employee or student applying for a job or program.
• Job application letter (document): A formal job application letter in the standard format used in India, Africa and the Philippines, with addresses, subject line and a clear request for an interview.
• NOC letter (document): A No Objection Certificate in the Indian format, for an employer, landlord or institution to state they have no objection to a visa, passport, higher studies, address proof or other purpose.
• Salary slip (India) (document): A monthly salary slip format for Indian employers, with employee and PF details, earnings such as basic, HRA and allowances, deductions for PF, ESI, professional tax and TDS, and net pay in words.
• Bonafide certificate (document): A bonafide certificate format for schools and colleges in India, confirming a student is enrolled, with class or course, academic year, admission number, date of birth as per records and the purpose it is issued for.
• Thank-you letter (document): Say thanks the right way with a sincere, specific thank-you letter for a gift, favor, interview or kind gesture.

How to use these templates

1. Choose the letter you need.
2. Click "Use this template" and give the names, dates and key facts, such as your last working day or the employee's designation.
3. Ask for the tone you want, like "more formal" or "warmer", and check every name and date.
4. Download as Word to print on letterhead, or as PDF to email.

Getting a formal letter right

• Date every letter. For resignations, offers and experience letters, the date often matters legally.
• Put the purpose in the first sentence: "Please accept this letter as notice of my resignation" or "This is to certify that…".
• Letters issued by a company, such as offers, experience letters, relieving letters and NOCs, go on letterhead with an authorised signature.
• Keep a signed copy of anything you send or receive about your employment.

Frequently asked questions

What is the difference between an experience letter and a relieving letter?

An experience letter certifies your role, dates and conduct, for future employers. A relieving letter confirms your resignation was accepted and you were released from duties. Indian employers often ask for both.

Can I write these letters in Word?

Yes. Download the letter as a Word document and paste it onto your letterhead, or open it in Google Docs.

Should a letter be signed by hand?

For printed letters, yes. For email, a typed name is usually enough, though company-issued letters are often sent as a signed and scanned PDF.

Related

• Resignation letter template
• Experience letter format
• Offer letter format
• Appointment letter format
• Bonafide certificate format
• Salary slip format
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