Free invoice templates
Invoices you can fill in and send in a few minutes: a simple invoice for freelancers and small businesses, a GST tax invoice with every field Indian law requires, and a receipt to confirm a payment you have received. For before the sale there is a quotation and a proforma invoice, and for tenants a house rent receipt for HRA.
Templates
- Invoice (document): A simple invoice for freelancers and small businesses with bill-to details, numbered line items, subtotal, tax, total due and payment terms.
- GST invoice (document): A GST tax invoice format for Indian businesses with GSTIN, place of supply, HSN/SAC codes, taxable value, CGST, SGST or IGST and the total in words.
- Receipt (document): A payment receipt for small businesses, landlords and freelancers that records who paid, what for, how much, the payment method and the balance remaining.
- Proforma invoice (document): A proforma invoice to send before a sale, for advance payment, import paperwork or a buyer's approval, with item details, HSN codes, estimated tax, validity, delivery and payment terms.
- Quotation (document): A price quotation or estimate for customers, with a quote number, scope of work, itemised prices, tax, validity, payment and delivery terms and a signature block to accept it.
- Rent receipt (document): A house rent receipt in the Indian format for HRA claims, with tenant and landlord names, rental period, amount in figures and words, payment mode, landlord PAN and a revenue stamp space for cash payments.
How to use these templates
- Pick the simple invoice, the GST tax invoice or the receipt.
- Click "Use this template" and describe the job, for example "logo design for Acme Ltd, 12 hours at $60, due in 14 days".
- Check the arithmetic: line totals, subtotal, tax and total due. Ask the AI to "recalculate the totals" after any change.
- Download as PDF and send it, and keep a copy in a folder for your tax records.
What every invoice needs
- The word "Invoice", a unique invoice number and the date. Numbering in sequence, such as INV-0001, INV-0002, makes your records easy to audit.
- Your business name and contact details, and the client's name and billing address.
- Each item or service on its own line with quantity, rate and amount, then subtotal, tax and the total due.
- Payment terms and how to pay: due date, bank details or a payment link, and any late fee you agreed in advance.
Frequently asked questions
What is the difference between an invoice and a receipt?
An invoice asks for payment and states what is owed. A receipt confirms that a payment has been made. Send the invoice first, and a receipt once you are paid if the client wants one.
Can I edit the invoice in Excel?
These templates are documents, so they open in Word, Google Docs or Pages. For automatic totals across many invoices, a spreadsheet or accounting tool is better; for a handful a month, a document is quicker.
Should I send invoices as PDF?
Yes. A PDF looks the same on every device and cannot be changed by accident. Keep the Word copy for your next invoice.
What invoice number should I start with?
Any number, as long as each invoice gets a unique one in sequence. Many businesses include the year, such as 2026-001.