Simple invoice template
A plain invoice with only what a client needs to pay you: who it is from and to, what it is for, how much is due and by when. Good for one-off jobs, small shops, tutors, landlords and side businesses.
Templates
- Invoice (document): A simple invoice for freelancers and small businesses with bill-to details, numbered line items, subtotal, tax, total due and payment terms.
- Receipt (document): A payment receipt for small businesses, landlords and freelancers that records who paid, what for, how much, the payment method and the balance remaining.
How to use these templates
- Open the simple invoice and replace the brackets with your details and the customer's.
- List what you sold or did on separate lines, with quantity and price.
- Add tax only if you charge it, and a discount if there is one. Ask the AI to total it.
- Download as PDF and send it, or print it and hand it over.
Keeping an invoice simple but complete
- Give it an invoice number even if you only send a few a year. It is how you and your customer refer to it later.
- Write a due date as an actual date, such as 30 April, not just "30 days". It removes any argument about when the count started.
- Describe each item so the customer recognises it months later: "Maths tuition, 4 sessions in March" rather than "Services".
- A simple invoice is not a quote. A quote or estimate comes before the work and can change; the invoice comes after and states what is owed.
Frequently asked questions
What is the simplest way to make an invoice?
Use this template: add your name, the customer, a line for each item and the total, and download it as a PDF. It takes a few minutes and needs no accounting software.
Do I need to add tax to my invoice?
Only if you are registered to collect sales tax, VAT or GST. Otherwise leave the tax line out.
Can I use this as a bill for my shop?
Yes. For a shop sale that is already paid, the receipt template is usually a better fit, since it records the payment method and amount received.