Free purchase order template
A purchase order for buying from a supplier, with PO number, vendor, ship-to and bill-to details, itemised quantities and prices, tax, delivery date, payment terms and an authorised signature.
What's in this template
Purchase order
[Your company name]
[Address], [City, State, ZIP or PIN]
[Phone] · [Email] · [Tax ID, GSTIN or VAT number]
PO number: [PO-2026-0147]
PO date: [DD/MM/YYYY]
Required delivery date: [DD/MM/YYYY]
Currency: [USD]
Supplier quote ref.: [Quote no. and date, if any]
Vendor
[Supplier company name]
[Contact person]
[Address]
[Email] · [Phone]
[Supplier tax ID, if needed]
Ship to
[Receiving location name]
[Address]
Attention: [Name], [Phone]
Bill to
[Accounts payable department]
[Address]
[ap@yourcompany.com]
Items
| Item | Qty | Unit price | Amount |
|---|---|---|---|
| [Ergonomic office chair, model EC-200, black] | [10] | [185.00] | [1,850.00] |
| [Standing desk, 140 × 70 cm, white] | [5] | [420.00] | [2,100.00] |
| [Dual monitor arm, model MA-2] | [10] | [65.00] | [650.00] |
| [Delivery and assembly] | [1] | [300.00] | [300.00] |
Subtotal: [4,900.00]
Sales tax ([8]%): [392.00]
Shipping: [0.00, included above]
Total: [5,292.00]
Terms
- Payment terms: [Net 30] from receipt of a correct invoice quoting this PO number.
- Delivery: to the ship-to address by the required date, between [9 am and 4 pm] on weekdays. Notify [name] of any delay as soon as it is known.
- Shipping terms: [FOB destination / DAP / door delivery], with risk passing to us on delivery.
- Invoices must show the PO number and match the items, quantities and prices above. Invoices that do not match may be returned.
- Inspection: goods that are damaged or do not match this order may be rejected and returned at the supplier's cost within [14] days of delivery.
- Changes to items, prices or dates are valid only if confirmed in writing by the buyer.
- [This order is subject to our standard terms and conditions at [link], which take precedence over any terms on the supplier's quote or invoice.]
Please confirm acceptance of this order, with the expected delivery date, by reply to [email] within [2] business days.
Authorised by
[Name]
[Title, e.g. Procurement Manager]
[Date]
Find it in: Purchase order template