Free quotation template
A price quotation or estimate for customers, with a quote number, scope of work, itemised prices, tax, validity, payment and delivery terms and a signature block to accept it.
What's in this template
Quotation
[Your business name] [Address], [City] [Phone] · [Email] · [Website] [Tax ID, GSTIN or VAT number, if registered]
Quotation no.: [QT-2026-031] Date: [DD/MM/YYYY] Valid until: [DD/MM/YYYY]
Prepared for
[Customer name] [Company name] [Address] [Email] · [Phone]
Scope
[One or two sentences on what is being quoted for, e.g. Supply and installation of 12 ceiling fans and wiring for 4 rooms at the customer's office, including removal of the old fittings.]
Items
- [Item or service]: [qty] × [rate] = [amount]
- [Item or service]: [qty] × [rate] = [amount]
- [Labour or installation]: [hours or days] × [rate] = [amount]
Price summary
Subtotal: [amount] Discount: −[amount] Tax ([rate]%): [amount] Total quoted: [amount]
Terms
- This quotation is valid until [date]. After that, prices may change.
- Payment: [50% advance on acceptance, balance on completion / Net 15 from invoice].
- Timeline: work starts within [N] days of acceptance and takes about [N] days.
- Not included: [items outside the scope, e.g. civil work, permits, painting].
- Any extra work requested will be quoted separately before it starts.
Acceptance
To accept, sign below and return a copy, or reply to [email] confirming the quotation number.
Accepted by: ____________________ Name and title: [Customer name] Date: ____________________
Thank you for the opportunity to quote. Contact [name] at [phone or email] with any questions.
Find it in: Proforma invoice format