Salary slip format
A monthly salary slip that small employers can issue in minutes: employee and PF details, earnings and deductions side by side, net pay in figures and words and leave balance. For staff in the US, UK and elsewhere, a simpler payslip and pay stub shows hours, gross pay, tax, deductions and year-to-date totals.
Templates
- Salary slip (India) (document): A monthly salary slip format for Indian employers, with employee and PF details, earnings such as basic, HRA and allowances, deductions for PF, ESI, professional tax and TDS, and net pay in words.
- Payslip and pay stub (document): A simple payslip or pay stub for small employers in the US, UK and elsewhere, with pay period, hours and rate, gross pay, tax and other deductions, net pay and year-to-date totals.
- Appointment letter (document): An appointment letter issued on joining, confirming designation, date of joining, CTC, probation, working hours, leave, notice period and confidentiality, with a CTC breakdown annexure in the Indian format.
How to use these templates
- Choose the Indian salary slip or the US and UK payslip, and enter your company and employee details.
- Give the AI the month, the salary structure and any changes, such as "loss of pay for 2 days, ₹5,000 bonus, TDS ₹1,800", and ask it to recalculate gross pay, deductions and net pay.
- Check the net pay in words, the days paid and the bank account digits before you issue it.
- Download as PDF, send one to each employee and keep a copy with your payroll records.
Getting salary slip deductions right
- Provident fund: the employee contributes 12% of basic pay plus dearness allowance, and the employer contributes the same. Many employers calculate it on a wage ceiling of ₹15,000 a month.
- ESI applies to employees whose gross pay is ₹21,000 a month or less: 0.75% is deducted from the employee and the employer pays 3.25%. Above that limit, leave the line at zero.
- Professional tax is set by each state, and some states do not levy it. It cannot exceed ₹2,500 a year for any employee.
- TDS on salary is worked out on the employee's estimated annual income under the tax regime they choose, spread over the remaining months. Your accountant or payroll software should give you the monthly figure.
- In the UK, employees and workers have a right to a payslip showing gross pay, deductions and net pay, and the hours worked when pay varies with time. In the US, rules on pay stubs are set by each state. Check with your HR adviser or accountant.
Frequently asked questions
What is the difference between a salary slip and a salary certificate?
A salary slip is issued every month and shows that month's earnings and deductions. A salary certificate is a one-off letter confirming an employee's current pay, often requested for a loan, visa or rental.
Can I make my own salary slip?
Only your employer should issue your salary slip. If you have lost one, ask HR or payroll for a duplicate. Creating a slip that shows pay you did not receive, for a loan or visa, is forgery.
Why do banks ask for three months of salary slips?
Lenders use recent salary slips with your bank statement to confirm your monthly income and deductions before approving a loan or credit card. Keep each month's PDF in one folder.
Does this payslip work for the US and UK?
Yes. The payslip and pay stub template has year-to-date totals and a deduction table for each country: federal and state income tax, Social Security and Medicare for the US, and PAYE, National Insurance and pension for the UK.
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