Resignation letter template
A short, professional resignation letter that states your notice and last working day, thanks your manager, and sets out a handover plan. It keeps the relationship good for references and for the day you might want to come back.
Template
- Resignation letter (document): A polite, professional resignation letter that gives notice, offers help with the handover and keeps the door open.
How to use this template
- Open the template and tell the AI your job title, your manager's name and your last working day.
- List the work you will hand over, and anything specific you want to thank them for.
- Ask for the tone you want, such as "short and formal" or "warm, I have been here eight years".
- Tell your manager in person or on a call first, then send the letter by email the same day.
Resigning without burning bridges
- Check your contract for the notice period before you write. Two weeks is the norm in the US; in the UK one month is common; Indian employers often require 30 to 90 days.
- State your last working day as a date. "Two weeks from today" leads to arguments about weekends and holidays.
- Leave out the reasons you are unhappy. A resignation letter goes in your file; feedback belongs in an exit interview, if anywhere.
- Offer a concrete handover: what you will finish, document and train someone on.
- Ask HR in a separate email about your final pay, unused leave, benefits and, in India, your experience and relieving letters.
Frequently asked questions
Do I have to give a reason for resigning?
No. A simple "I have accepted a position elsewhere" or no reason at all is fine. Your manager may ask in conversation, and you can choose how much to share.
Can I resign by email?
Yes. Email is the normal way to deliver a resignation letter today. Tell your manager in person or on a call first if you can.
Can I ask to shorten my notice period?
You can ask; your employer does not have to agree. Some Indian employers let you buy out the remaining notice with salary. Put any agreement in writing.
What if my employer asks me to leave immediately?
That can happen, especially when moving to a competitor. In many countries you are still paid for the notice period, as pay in lieu or garden leave; check your contract.
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