Free offer letter template
A job offer letter that sets out the role, start date, salary or CTC, benefits, probation and acceptance deadline, ready to send on company letterhead.
What's in this template
Offer of employment
[Company name] [Company address] · [Phone] · [Email]
Date: [Date]
[Candidate full name] [Candidate address]
Dear [Candidate name],
We are pleased to offer you the position of [Job title] in the [Department] team at [Company name]. We were impressed by your [skill or quality noticed in interviews] and believe you will be a great addition to the team.
Terms of the offer
- Start date: [Date of joining]
- Reporting to: [Manager name, title]
- Work location: [Office address, hybrid or remote]
- Employment type: [Full-time, permanent]
- Salary: [Amount] per [year/month] ([CTC breakdown attached, if in India])
- Working hours: [Days and hours]
- Probation period: [N] months
- Notice period: [N] days after confirmation
Benefits
- [Health insurance for you and dependants]
- [Paid leave: N days per year]
- [Provident fund, retirement plan or pension]
- [Bonus, stock options or other benefits]
Conditions
This offer is subject to [satisfactory reference checks, verification of documents and a background check]. Please bring [original certificates, ID proof and relieving letter from your last employer] on your first day.
Acceptance
To accept this offer, please sign and return a copy of this letter by [deadline date]. If you have any questions, contact [HR contact name] at [email or phone].
We look forward to welcoming you to [Company name].
Yours sincerely,
[Signature] [Name] [Title], [Company name]
Accepted by: ____________________ Name: [Candidate name] Date: ____________________