Free memo template
Share a clear internal announcement or policy update with a standard memo format: who, what, why and next steps.
What's in this template
Memo
To: [All staff / Team or department name] From: [Your name], [Title] Date: [Date] Subject: [Short, specific subject line]
Summary
[One or two sentences stating the main point of this memo. Readers should understand the key message even if they read nothing else.]
Background
[Explain briefly what led to this update. Include relevant context such as a new policy, a change in process, a recent event or feedback from the team.]
What is changing
- [Change 1, with the effective date]
- [Change 2]
- [Change 3]
What you need to do
- [Action employees should take]
- [Deadline for that action]
- [Where to find more details, such as a link or document]
Questions
If you have questions, please contact [Name] at [email] or join the [Q&A session or office hours] on [date and time].
Thank you for your attention and support.
[Your name]